Repair Orders - Parts Invoices - Rental Agreements
Why Scan ROs?
Faster Repair Order Retrieval:
With traditional paper filing systems, it can take an average of 32 minutes to find one repair order document.
Document scanning makes it easier for your service department staff to work with repair order files.
After scanning, ROs can be retrieved quickly and easily without having to call, email or leave your desk.
Saves You Time and Money:
With easy access to all your repair orders and other documents at the click of a button, you or your staff won’t have to waste time searching through boxes or file rooms in an attempt to locate the document you need.
Your service advisors and staff can find documents in a couple of seconds.
Reduces Storage Space:
Office space costs money.
Less paper clutter.
Instead of dedicating valuable office space towards records storage, you can reallocate it to a more profitable area for your service department.
Allows You to Easily Share:
Allows service advisors and other employees to focus their time on business-at-hand, instead of endless document searches.
Multiple colleagues can access the same document when required, reducing wasted time once again where paper files must be passed from one department to another.
Secure Document Storage:
Your paper repair orders may be susceptible to deterioration or damage from unfavorable climate conditions or unexpected disasters.
Service Scanning offers enhanced disaster recovery options to minimize impact.
Digital ROs are securely backed-up to prevent your information from being permanently lost or accessed by an unauthorized third parties.
Warranty Audits and Other Compliance:
Document scanning makes it easier for your company to fulfill its legal and regulatory obligations. Digital files can be organized, indexed and produced quickly to meet the demands of even the strictest auditor.
Who Does the Scanning?
Our clients maximize employee's time by delegating repair order scanning tasks to the following:
Valet parking attendants
Part time associates
Scanning Repair Orders
How to Scan Repair Orders?
Place the repair order documents in the document scanner.
Press the Scan button on the touch screen.
The document pages will be scanned both front and back.
RO number will automatically be retrieved using either Barcode or OCR (Optical Character Recognition).
Document pages are then automatically stored as a PDF file which can be retrieved via our Service Scanning viewers.